MyPortal is a one-stop integrated service platform designed to provide convenient and efficient service experience for university faculty, students, and administrative staff. Users can complete various tasks online, including initiation, review, processing, and feedback processes.
Applications Center
The Application Center of the Service Hall integrates over 30 sets of application systems, including personnel and payroll management, equipment and asset management, administrative service management, expense control, bidding and procurement, official document management, academic affairs, student affairs management, employee email, SharePoint, and ITSO online service desk, and among other systems.
Human Resources & Payroll Management
It provides employees with the self-services like updating the staff’s personal information, background, bank account, etc. Employees also have access to submit a request for absence and review the payroll information in this system.
Equipment and Asset Management
The Equipment and Asset Management System (EAMS) aims to provide a centralized platform for individuals and departments to track and manage assets more effectively, optimize resource utilization, and enhance work efficiency. The EAMS system encompasses functionalities such as asset registration, disposal, changes, reallocation, and inventory auditing. It standardizes the accounting and physical management of assets for individuals and departments, ensuring efficient and standardized management of the data of university asset.
Finance& Expense Claim
Invoice collection, expenses reimbursement, payment approval, budget inquiry and other daily business services have been carried out through the expense control system. Meanwhile, users can conduct approvals and inquiry through WeCom.
Procurement and Bidding
The Procurement and Bidding System implements the entire electronic procurement process of the University, which includes procurement management portal, supplier management, procurement project management, electronic bidding, etc.
Official Document Management
It is intended to standardize the management of official document correspondence between universities and external entities, this primarily encompasses the processes of incoming and outgoing documents. Incoming documents typically refer to official document received by the university from external entities, which are then handled or reviewed by the relevant departments within the university. Outgoing documents, on the other hand, involve sending official document correspondence to external entities after undergoing multi-level approvals within the university.
Student Information
The main functions of the student information system include student record management, course syllabus collection, curriculum management, scheduling management, examination management, course registration management, grade management, major management, and graduation management. Students can use the student information system to search for courses, select courses and submit related applications, download timetables, apply for changes in student records, apply for credit transfers, access grade information, and apply for printing the grade transcripts, and other related operations.
Student Affairs
The system aims to provide students with a comprehensive platform for handling various administrative tasks and to offer teachers a platform for managing student affairs. Currently, it includes multiple functional modules such as student basic information, tuition payment deferral, student work-study programs, dormitory management, scholarships and awards, student organizations/clubs, medical insurance and accident insurance, miscellaneous fees, student ID cards, household registration, participation in activities, leaves of absence, departure from school, and dispatch management. These modules involve departments such as schools, colleges, Registry Office, Graduate School, Office of Student Affairs, Finance Office, Office of Academic Links, Student Health and Counseling Centre, and Career Planning and Development Office. By recording various aspects of student’s information throughout their academic tenure, this serves as the data foundation for student affairs management. Through proper data organization, process refinement, and business breakdown, the scientific, standardized, and data-driven management of student affairs is comprehensively realized.
Sharepoint
SharePoint users can log in to the University's document sharing platform to share and manage content, knowledge, and applications, enhancing team collaboration and facilitating seamless cooperation throughout the organization. The platform has the following features:
• File storage and sharing: Users can store files on the platform and share them with team members, enabling collaborative editing and version control.
• Anytime, anywhere file sharing and collaboration: Users can securely access, share, and store files on the platform from campus, home, or while on the go, allowing them to work more efficiently wherever they are.
• Cross-campus content and knowledge discovery: Based on collaborators and the content being handled, users can quickly find relevant individuals and important content when needed.
Please note that this is a translation and slight adjustments may be needed based on the specific context or terminology used in your organization.
E-Payment
The self-service payment platform aims to provide an online payment management tool for the university, offering students a convenient, fast, and secure online payment channel to meet various payment needs such as tuition fees, accommodation fees, and other expenses. Students can easily access their payment information and make online payments through the self-service payment platform. The platform supports multiple payment methods such as bank cards, Alipay, WeChat Pay, allowing students to choose the most suitable option. The self-service payment platform helps the university achieve self-service payment, improve payment efficiency, reduce administrative costs, while enhancing the payment experience for students, providing better services for both the university school and the students.
Research Information
The platform provides end-to-end services for scientific research work, ranging from project application, project review, and project approval.
E-Learning
The online learning management system provides students with access to personal information, course details, student logs, quiz information, and assignment grades. It also offers additional features such as discussion forums and announcements. This system is centered around courses and integrates the online "teaching" and "learning" environments.
Venue Booking
The ownership departments of each venue have pre-set booking rules, allowing eligible faculty and students to reserve the required classrooms, meeting rooms, function rooms, and sports facilities through the system.
ITSO Operation and Maintenance Knowledge Management
The ITSO Operations and Maintenance Knowledge Management System is used to collect business unit requirements for specific systems, submit work orders (including inquiries, bug reports, etc.), and build an operations and maintenance knowledge base. It improves the management of requirements, work orders, and knowledge base maintenance by providing detailed guidelines. The system enhances the efficiency of system project collaboration, facilitates the process of tracking system functionality and performance optimization, improves overall system maintenance efficiency, and enhances system upgrade records and knowledge base completion.
Panopto
The Panopto video platform is used for recording, managing, and sharing video content from all schools, colleges, and departments within the university. Through integration with Blackboard, teachers can record classroom lectures, upload learning resources for students to review, collaborate, discuss, and engage in cooperative learning.
Property Service
To provide convenient property services for faculty and students, you can carry out operations such as property maintenance, lost and found, complaints and suggestions, key borrowing, and more through the following channels: My Portal - Application Center - Property Services, Enterprise WeChat - Workbench - Property Services, and the CUHK(SZ) Property Services Platform Mini Program. Additionally, we also support faculty and staff in booking moving services and sightseeing tours.
Demonstration and Evaluation
The Asset Acquisition Justification Management System focuses on the process of equipment procurement justification. It systematizes and standardizes various justification-related tasks such as asset acquisition justification (including import justification and justification changes), expert acceptance justification, contract modification justification, and asset disposal justification. The system is designed to enhance the efficiency of justification management, improve the rationality of resource allocation, and ensure the quality of equipment procurement. It is intended for use by faculty members throughout the entire school.
Comprehensive Evaluation Admissions Application
The comprehensive evaluation enrollment registration system aims to encourage excellent students to pursue undergraduate degrees at The Chinese University of Hong Kong, Shenzhen (CUHK-Shenzhen). It provides applicants with a convenient way to fill out voluntary information and apply for scholarships.
ITSO Online Service Desk
The ITSO Online Service Desk is a self-service platform provided by ITSO. In addition to contacting the hotline or sending inquiries via email, you can also log in to the Online Service Desk or use Wecom to conveniently submit any IT service-related questions or inquiries on campus. Our engineers will promptly assign work orders and provide solutions during working hours. For detailed instructions. Please click here to download the specific user manual.
EvaluationIndividual Website Portal
Teachers have the option to create their own personal websites based on their individual needs, either using templates or coding methods. These websites are primarily used to showcase the teacher's educational background, publications, research areas, and other personal information.
Option 1:The portal of the Individual Please click to view , please login the Portal with your CUHK (SZ) account and password. It provides bilingual setting in two different versions, of which their templates are named as ‘Simple’ and ‘Full’.
Individual Website Address: https://myweb.cuhk.edu.cn/xxxx (xxxx is your own account name)
The content of the individual website includes education background, publication, honors&Award and etc.
Option 2: If you are familiar with html, you can set up your website by your own html codes, please refer to the below instructions to upload your html files.
Individual Website Address: https://mypage.cuhk.edu.cn/academics/xxxx (xxxx is your own account name)
After you finished your individual website, you may also contact the staff at your school who is in charge of website update to add your individual web link onto your autobiography page at CUHK-Shenzhen’s official website.
Regulations for the Management of Individual Websites(Trial)(Intranet)
Guide to Build Your Individual Website (Template)
Guide to Personalized Version (personalized version)
In addition to the services mentioned above, the Application Center also includes systems for Donation Management, Laboratory Safety Exam, Library, Alumni Affairs Management, Administrative Services Management, Faculty Recruitment, Graduate Course Application, New Student Registration, Budget Management, Staff Email, and Cloud Printing.
Service Center
The Service Center in the Office Hall integrates more than 40 service topics, including IT services, office supplies application, vehicle passes, document retrieval, internal departmental petty cash borrowing, departmental equipment borrowing, planned power outages, temporary campus cards, comprehensive management of new student registration (undergraduate), and academic visits by external scholars. It achieves unified application, acceptance, collaborative processing, feedback, and process supervision for service requests. This integration reduces the need for faculty and students to travel between campuses and departments, eliminates the repetition of form filling, and improves the efficiency of administrative tasks for campus personnel.
IT Services
Supporting faculty and staff to submit applications, primarily covering services such as IT equipment, domain names, access control, meeting support, university accounts, security facilities, etc. Once approved by the department head, the Information Technology Services Department will proceed with the processing.
Application for Seals
Application for the use of the university seal. Faculty and staff members are required to fill out the relevant application information and upload necessary attachments. Upon approval by the department head, they can then print the "Seal Application Registration Form." The applicant must submit the "Seal Application Registration Form" along with the documents requiring the seal to the Seal Office at Room W717 in the University Administration Building. They will need to wait for 2-3 working days before they can retrieve the documents.
Vehicle Permit
The Vehicle Pass Management System is designed to provide a vehicle pass application channel for the faculty and staff of our university. It offers information services for vehicle management personnel, including document review, record keeping, vehicle information retrieval, and issuance of vehicle passes. The types of passes include A Pass and D Pass, and faculty and staff can apply for them based on their personal and family vehicle usage needs.
Souvenir Application
The Souvenir application service is only applicable to full-time faculty and staff for specific external business engagements or public relations work, for the purpose of giving souvenirs to relevant units or individuals on behalf of the university. Souvenirs received for official purposes will be reconciled and shared with the relevant receiving departments on a quarterly basis. For personal use, please visit the souvenir shop for purchases.
Office Supplies Application
Faculty and staff can submit office supplies requests through this service. Upon approval by the department head and the Administrative Services Office, they can proceed to the Administrative Services Office to collect the necessary office supplies.
Request for Certification
Supporting faculty and staff to submit applications, the Human Resources Department will process them within three working days upon receipt. Applicants can proceed to collect their items on-site upon receiving email notification.
In addition to the above-mentioned services, the Service Center also includes the following systems: Early Teaching Feedback, Withdraw Petty Cash(Unit), Equipment Borrowing(Unit) , Archives Transfer-out, Archives Transfer-in, Application for Posting on Campus ,Planned Blackout, Application for Holiday Benefits, Temporary Campus Card, Request for Certification, New Student Registration Management (Undergraduate), New Student Registration Management (Postgraduate), Application for Seals and so on.